Essex County Fire and Rescue Service - Procurement Portal

Buyer Profile

Return to Buyer Profile

< Previous Notices Next Notice >

UK-Essex: Grounds maintenance services.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Rochford District Council
The Council Offices, South Street, Rochford, Essex, SS4 1BW, United Kingdom
Tel. +44 1268533333, Email:, URL:
Contact: Corporate Procurement, Attn: Angela Vine
Electronic Access URL:
Electronic Submission URL:

Further information can be obtained at: As Above
Specifications and additional documents: ANNEX A.II

Tenders or requests to participate must be sent to: ANNEX A.III

I.2)Type of the contracting authority:
Regional or local authority

I.3) Main activity:
General Public Services

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
II.1.1)Title attributed to the contract by the contracting authority: Grounds Maintenance Services
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27

Region Codes: UKH3 - Essex
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract

II.1.5)Short description of the contract or purchase:
Grounds maintenance services. Grassing services. Seeding services. Sports fields maintenance services. Tree pruning and hedge trimming. Snow-clearing services. Landscaping work. Grounds Maintenance services to the district of Rochford Council.

II.1.6)Common Procurement Vocabulary:
77314000 - Grounds maintenance services.

77314100 - Grassing services.

77315000 - Seeding services.

77320000 - Sports fields maintenance services.

77340000 - Tree pruning and hedge trimming.

90620000 - Snow-clearing services.

45112700 - Landscaping work.

II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Rochford District Council (the "Council") wishes to select a supplier to carry out its Grounds Maintenance Service. The chosen applicant shall carry out a number of operations, including grass cutting, turfing, hedge maintenance, shrub planting and maintenance, rose planting and maintenance, floral display planting and maintenance, maintenance of sports pitches, reinstatement of damaged grass areas, snow clearance, maintaining water courses and water bodies, and minor landscape works. The successful bidder shall have, or acquire, a secure yard (depot) facility within the boundaries, or within 1 mile, (by road) of the Rochford District.

II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 60 (from the award of the contract)

Information About Lots

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As described in Prequalification Documents

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As described in Prequalification Documents

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As described in Tender Documents

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of these criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:

Information and formalities necessary for evaluating if requirements are met:
As described in Prequalification documents

III.2.3)Technical capacity
Technical capacity - means of proof required

Information and formalities necessary for evaluating if requirements are met:
As described in the Prequalification and Tender documents
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: No
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:

Envisaged number of operators: 6

IV.2)Award Criteria
IV.2.1)Award criteria:
Lowest price

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: CP-2013-0071
IV.3.2)Previous publication(s) concerning the same contract: Yes
Notice on a buyer profile
Notice number in OJEU: 2012/S 175 - 289001 of 12/09/2012

Other previous publications: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 22/07/2013
Time: 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 14/08/2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English

Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Rochford District Council the "Council" considers this requirement to be a Part B service and as such is not fully subject to the Public Contracts Regulations 2006 (as amended). However, in order to uphold the principles of an open, transparent, and proportionate competitive process and to achieve value for money, the Council has advertised this contract following notification to OJEU (Official Journal of the European Union). The Council has opted in this instance to use the two stage restricted procedure to guide its procurement process, but reserves the right to depart from or vary this process at anytime. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the lowest priced tender. Rochford District Council has considered the Social Value Act 2012 with regard to this procurement. Please note Basildon Borough Council is assisting Rochford District Council with the tender process and will not be entering into a contract for Grounds Maintenance Services, nor is it responsible for the information provided during this tender process. To respond to this opportunity, please click here:
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:
GO-2013620-PRO-4892153 TKR-2013620-PRO-4892152

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 20/06/2013


II) Addresses and contact points from which specifications and additional documents can be obtained:
Basildon District Council
The Basildon Centre, Basildon, SS14 1DL, United Kingdom
Tel. +44 1268533333, Email:, URL:
Attn: Angela Vine

III) Addresses and contact points to which tenders/requests to participate must be sent:
Basildon Borough Council
The Basildon Centre, Essex, United Kingdom

< Previous Notices Next Notice >

Return to Buyer Profile